VALLEY EXTRAS BACKGROUND PERFORMER GUIDELINES
1. Be Punctual Your Call time is when you start. Aim to arrive at least 15
minutes prior to your call time. When you are late the
castings directors are called (They are the ones that hire
you) and they call us (the ones that chose you). Everyone is
woken up and it makes the agency look bad, nobody wins!
2. We do give you directions; however make sure you know
how to get to the location. Before heading to set always
consult a map at http://maps.google.com/ if using public
transit check for times locations and bus numbers at http://www.translink.ca/ Carpooling is highly recommended.
3. When booked you must be available for a full day (8
to 14 hours) unless otherwise told.
4. Crew park is for Union members and permit voucher
holders only, please allow time to find parking, and always
bring parking money and correct change unless told
otherwise.
5. Always sign in upon arrival. Read the forms carefully & make sure you fill out the
correct one. Have your social insurance number, a copy of
your drivers licence / BC ID and copies of tax forms from
the previous year available to hand in if needed. Sign in
C/O Valley Extras and not your home address. When signing
out make sure everything is correct, I.E. lunch and wrap
time, rate of pay, wardrobe, bike, rollerblades, car pay
etc. Bring your own pen to fill out the forms.
6. Makeup: Come to set camera ready which means with your hair & makeup
done, and dressed in your first clothing option.
7. Wardrobe: Arrive camera ready in your first option. Always bring three options for wardrobe unless otherwise
instructed. No logos or brand names. Colors to avoid are
red, white and black. Make sure your clothes are clean and
pressed. Also bring accessories for each outfit.
8. Do not bring valuables to set. Production is not responsible for
anything stolen.
9. Children: If your Child is booked on set and under the age of 15
it is your responsibility to find a chaperone, no
chaperone = no work. It is illegal to have a child on set unaccompanied.
For more on this go to: http://www.labour.gov.bc.ca/esb/chldflm/brochure_for_parents.htm &
http://www.labour.gov.bc.ca/esb/chldflm/best_practices.htm
10. Be prepared for all weather conditions I.E. umbrella,
warm undergarments, proper footwear, sunscreen etc.
11. Often there is a lot of waiting time. Bring something
to do I.E. Book to read, Homework, Magazine, Cards,
Newspaper etc.
12. Craft Service: There will be separate craft service (Food) Tables for
background and crew. Do not go to the crew
table. If you have food allergies bring your own food. Do
not abuse craft service or take food home.
13. Once you have been checked by Hair/Makeup & Wardrobe Do not make any changes.
14. When…
On Set: Be very quiet and follow directions given by Ads (Assistant
Directors)
Rolling: Mime only. No talking or whispering, very soft
on feet.
Cut: Stop, wait for further directions & please do not talk.
15. Never leave set or extras holding (The tent or room
you wait in) without checking first with your supervisor
(Extras wrangler or A.D.)
16. Do not have any friends visit you on set or in extras holding
17. Turn off cell phones and pagers while on set
18. Smoke only in designated smoking areas.
19. If a situation occurs where you feel you deserve an
upgrade on set do the following:
a. Professionally check with your supervisor (Extras
wrangler or A.D.)
b. Call Valley Extras at (604 587 1900)
c. Write an email & or letter detailing the situation and send
it to valleyextras@hotmail.com or to Valley Extras: P.O. Box 208, 505-8840 210th Street, Langley BC
V1M 2Y2
d. Valley extras will send it to extras casting and
production.
e. Valley Extras will submit a request to a Union
representative
20. Be professional at all times. Valley Extras has built a reputation for representing
reliable performers. It is important that we maintain this
reputation; therefore your attention to this matter is
appreciated.
21. If you want to work keep your online calendar up to
date all hours of availability can be logged a month in
advance and changed as needed at http://www.agencyclick.com/username is
your email and password is valley unless otherwise told.
22. In order to get work, we need to be able to reach you. You need a cell phone with an answering machine and an email
address or home phone with an answering machine, and you
need to check often, many of the larger jobs
such as photo doubles or SAE are time sensitive, the quicker
you reply the better chance you have of getting the job.
23. If you commit to a job show up, a no show is an instant removal from our roster.
24. Please try not to contact us to ask if your cheque is in, Jolienne from payroll will contact you via email when they
arrive. She will usually arrange to meet you at the Wired Monk Murrayville 104-22198 48 Avenue, Langley, BC or arrange to mail them to you upon
receiving commission pay. Cheques usually arrive anywhere
from two to three weeks after a shoot.
25. When picking up your cheque please bring a cheque or
cash for commission owing. Please bring exact change as we
don’t have any.
26. Commercial cheques usually take at least one month or
more to arrive.
27. Pay rate will always be stated when booked. Normal
B.C. labour laws apply to all extra work
- Up to 8 hours Straight time
- After 8 hours Time and a half
- After 12 hours Double time
28. Please keep a file or ledger that lists the shows you
have worked on so you can keep track of what you have been
paid for.
29. Always confirm Call time information via email at valleyextras@hotmail.com or by Phone at 604 587 1900 or
txt a confirmation with name to 778 242 2740 (texts
only please unless an emergency)
30. Valley Office Numbers:
· Agent: James O’Neill: ( Cell ) : 778 242 2740 - Emergencies only
· Office Line (Office line is open Monday to Friday 9am to
5pm) : 604 587 1900
· Payroll: Jolienne: 604 788 9062
· Email: valleyextras@hotmail.com
Any other
questions? Check out U.B.C.P. : http://www.ubcp.com/index.asp?navid=41
However, while on set
never forget the most important rule...
TO HAVE FUN!
Thanks
Valley Extras
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